Job Title: Advancement Coordinator
Date: October 2019
Reports to: VP/CAO
FLSA Status: Non-Exempt
Job Status: Full-time
Job Purpose: The Advancement Coordinator will report to the
VP/Chief Advancement Officer and is responsible for data input, gift
acknowledgements, reporting of departmental metrics, financial
records and data requests, and support of other departmental
functions. The position will also be responsible for assuring
effective organization and management of Board of Directors,
Leadership Council and related committee activities, as well as
other meetings for the VP/CAO.
ESSENTIAL DUTIES & RESPONSIBILITIES
Entering gift records and other relevant data into Raiser’s
Edge database system and preparing gift acknowledgements with
accuracy and in a timely manner.
Working with Finance to ensure financial data is accurate in
Raiser’s Edge database for accounting reconciliation.
Scheduling Board of Directors, Leadership Council and related
committee meetings, including confirming agendas, arranging
catering, taking minutes, and communicating on behalf of the
President & CEO and VP/CAO with these groups.
Coordinating the organization of meetings and committee
activities for the VP/CAO and assuring that appropriate materials
are gathered and prepared.
Assisting VP/CAO with correspondence and calendar management.
Providing background/call plan documents for meetings and
developing meeting follow-up letters.
Maintaining Board, Leadership Council and related committee
and volunteer lists, rosters and meeting schedules.
Assisting with gathering information for sponsorship and grant
proposals or reports.
Assisting with organization and support of departmental
functions and special events.
Managing gathering and compilation of data and overseeing
weekly and monthly production of certain metrics and reports.
Assisting with stewardship activities, donor events and other
special advancement events as well as arranging VIP tours and
behind the scenes events for donors and prospects.
Answering general Zoo Atlanta phone line in collaboration with
other department coordinators.
Organizing and maintaining physical and digital document
filing systems and office supplies.
Any other miscellaneous projects/assignments assigned by the VP/CAO.
Significant knowledge of and experience with office management
needs, issues, responsibilities and activities.
Excellent computer skills with emphasis on database/donor
management software, spreadsheets, mail merge and PowerPoint.
Knowledge of Raiser’s Edge a plus.
Must understand and be willing to support Zoo Atlanta’s
Vision, Mission and Values.
Should have and/or be willing to develop a strong appreciation
of zoos, wildlife and conservation issues.
Special skills and abilities
Excellent interpersonal and diverse project management skills.
Substantial attention to detail.
Ability to multitask and work under pressure.
Zoo Atlanta is open to the public 363 days out of the year,
therefore, all positions at Zoo Atlanta may require employees to
work some weekends, holidays and evenings
Excellent note taking ability.
The candidate must also possess strong ethical and
Must have valid Georgia driver’s license
Administrative. Office environment utilizing a computer,
works closely with others and can also works independently.
This job description is not intended to be all-inclusive.
Therefore, the employee may be required to perform other
reasonably related duties as assigned by the immediate supervisor
or other management. The company reserves the right to revise or
change job duties as business requirements dictate. It is mutually
agreed that this job description does not constitute a written or
implied contract of employment.
Zoo Atlanta is an EOE and provides a Smoke-free and
Drug-free Work Environment