• Job Tracking ID: 512699-772067
    • Job Location: Atlanta, GA
    • Job Level: Any
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: May 12, 2021
    • Years of Experience: Not Applicable
    • Starting Date: ASAP
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Job Description:

Job Title: Registrar

Department: Collections

Reports to: Director of Animal Resources

FLSA Status: Exempt

Job Status: Full-time:

Job Purpose: Zoo Atlanta is seeking an animal division Registrar with the ability to provide oversight for all aspects of animal collections permits, certificates, records, and acquisitions / dispositions paperwork. The Registrar’s responsibilities include managing the institution’s animal records and related policies, validating the quality of recorded data, and ensuring the legal compliance of all animal transactions. The Registrar also serves as liaison to relevant government agencies, other zoological institutions and conservation organizations, including zoological and/or aquarium accrediting bodies (i.e., Association of Zoos and Aquariums [AZA]), regarding animal records, wildlife permitting, and related matters. The Registrar serves as a member of the animal management team, to assist in the development and implementation of the zoo's collections management policy and the resulting collection plans.


Essential Duties & Responsibilities

  • Manages and maintains active and inactive animal records systems ensuring data quality, appropriate retention, preservation, and accessibility
  • Manages and monitors animal transactions and coordinates with curatorial and veterinary staffs to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards
  • Acquires and manages all local, federal, and state wildlife permits and licenses
  • Operates as primary liaison between the institution and government agencies, providing these agencies with accurate collection information as required
  • Serves as administrator of animal records database and primary liaison between the institution and animal records software vendors (e.g. Species360 and Tracks)
  • Assures that accurate collection information is entered into animal record keeping software and as requested, forwarded to the regional zoo association conservation programs
  • Recommends and establishes animal records and information management programs to ensure best practices for records retention, disposition and preservation and related systems management
  • Experience in training staff in animal record keeping, records management and animal data entry standards
  • Manages the animal census/inventory process.
  • Participates in ZRA, regional zoo associations and other appropriate professional associations to develop and set standards for animal records and information management and continually elevate the level of professionalism for the Registrar position.
  • Set the procedures for domestic and international shipments of live animals, parts, and products. Direct document preparation, logistics planning, and scheduling for shipments
  • Prepare reports on collections activity and management as scheduled and on own initiative. Act as a data specialist providing analyses and reports for various departments regarding the animal collection
  • Assist in collection planning activities and maintain plan documents
  • Assist with special Collections projects
  • May be asked to attend meetings as representative of Collections department
  • Other duties as assigned

Experience and Skills:



  • Bachelor’s degree in biology, zoology, psychology or related field and sufficient practical experience in zoological records management
  • Knowledge of concepts, principles and practices of professional museum and zoo record? keeping methods and collection management standards
  • Familiarity with the daily operations of a zoological park or aquarium and taxonomy
  • Experience in national and international animal shipping
  • Demonstrated advanced abilities with computer hardware and software, specifically with relational database programs, standard Windows programs (Microsoft suite, Adobe Acrobat) and animal record? keeping software (e.g., TRACKS, ZIMS, etc.),
  • Experience in managing software systems conversion desired
  • Completion of the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, and/or professional certifications in records or museum management desired
  • Strong communication skills including proficiency in technical writing and staff training
  • Demonstrated history of excellent organizational and management skills
  • Excellent interpersonal skills, ability to work alone and in team-oriented environment, strong attention to detail and accuracy, ability to manage and meet conflicting deadlines
  • Must be highly motivated and demonstrate a willingness to adapt positively to institutional change
  • Ability to maintain a valid Georgia driver’s license

Ø Special skills and abilities:

  • Zoo Atlanta is open to the public 363 days out of the year, therefore, all positions at Zoo Atlanta may require employees to work some weekends, holidays and evenings.
  • Proven effective communicator, particularly as it relates to interdepartmental and interagency communications
  • Proven ability to manage multiple concurrent projects

MISC: This job description is not intended to be all-inclusive. Therefore, the employee may be required to perform other reasonably related duties as assigned by the immediate supervisor or other management. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.

Zoo Atlanta is an EOE and provides a Smoke-free and Drug-free Work Environment