Job Title: Assistant Project Manager
Department: Facilities & Construction
Reports to: VP, Facilities & Construction
FLSA Status: Exempt
Job Status: Full-time
Job Purpose: The Assistant Project Manager will
assist the Vice President, Facilities & Construction in ensuring
the care and upkeep of Zoo Atlanta’s buildings, grounds, habitats,
pathways, and public event spaces. This position will assist and
provide day to day support including coordination, communication, and
quality control with Facilities department team operations departments
such as Maintenance, Horticulture and for the contracted vendor for
Janitorial & Grounds Quality Services. The position will assist
with the Facilities work order system (Asset Essentials) and assist
from a Facilities coordination side for Zoo and Savanna Hall events
including quality and assurance over the set-up & tear down schedule.
This position will also provide support as needed for Zoo department
level and capital construction projects. Additionally,
responsibilities will occasionally include developing and implementing
projects, schedules and budgets related to care and upkeep, as well as
new construction projects, for Zoo Atlanta buildings, habitats,
grounds, pathways, and event spaces.
This position will frequently interface with other Zoo Atlanta
management staff including animal curatorial staff, veterinarians, and
at times, senior management staff regarding safety issues, animal
habitat issues, as well as infrastructure, equipment and needed
repairs. The Assistant Project Manager will also be responsible for
making critical decisions and communications in the absence of the VP,
Facilities & Construction.
Essential Duties & Responsibilities
- Must be willing to support Zoo Atlanta’s Vision, Mission and
- Ensures the highest quality care and upkeep of Zoo Atlanta
buildings, habitats, grounds, pathways, landscapes and event spaces
from a general cleanliness, maintenance, and upkeep perspective to
ensure superior guest satisfaction and safety.
- Assist the Maintenance, Horticulture managers with coordination
related to general and specialized repairs & maintenance,
service including mechanical, electrical, plumbing, carpentry and
custom fabrication or site service work as needed.
- Assists Grounds Quality - Janitorial Services with initiating,
developing, and implementing projects related to cleaning, care and
upkeep of the Zoo Atlanta buildings, grounds, pathways, and event
spaces from a general cleanliness and upkeep perspective.
- Provide project management support and assistance through
communication, scheduling, and site coordination with contractors.
Assists & develops scopes of work, schedules, budgets, and
coordinates all activities including work during normal and after
closing hours as needed.
- Assists with quality control on all Zoo Events including attending
pre-planning, logistics and coordination meetings on behalf of the
Facilities team as needed. Ensures proper coordination and
communication between the Zoo Atlanta catering contractor and Events
set-up contractor to ensure that all preliminary & scheduling
needs for event set-up, tear down and clean up are met &
performed at a highest quality standard.
- Assists with the Facilities work order software package as needed.
Duties include, assisting with entering/closing work orders as
needed, building equipment & location databases and other data
entry as needed, generating reports, and coordinating work order
needs & priorities for other Zoo departments.
- Assist the VP, Facilities & Facilities team managers &
Security management team to ensure Facilities team members maintain
and adhere to Zoo Atlanta safety policies and procedures. Assists
with identifying potential safety issues on-site.
- Assist Facilities teams as needed with contractor procurement,
material and supplies inventory, ordering for consumables,
equipment, and tools. Incudes securing cost estimates, proposing
budgets and ordering material according to zoo policies and
procedures. Strives to meet or exceed the Zoo Atlanta 35% MWBE or
DBE spending goals.
- Assists the Maintenance & Horticulture Managers and VP,
Facilities with ongoing communication with the Zoo operations and
management teams as well as the senior leadership team (SLT) for
important updates & projects.
- Assists the Maintenance Manager and VP Facilities with creating
Standard Operating Procedures (SOP’s) and makes recommendations for
the capital budget.
- Actively participates in Zoo-wide organizations and professional organizations.
- Any other miscellaneous projects/assignment assigned by Zoo
Atlanta’s Facility management team.