Assistant/Associate Registrar

    • Job Tracking ID: 512699-785328
    • Job Location: Atlanta, GA
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: December 16, 2021
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

Job Title: Assistant/Associate Registrar

Department: Animal Collections

Reports to: Director of Animal Resources

FLSA Status: Exempt

Job Status: Full-time:


Zoo Atlanta is seeking an Assistant / Associate Registrar for the animal division with the opportunity to advance to Registrar. The Assistant / Associate Registrar, under the supervision of the Director of Animal Resources, assists with animal records management, shipping, and permitting functions within the department and is responsible for the quality and content of animal records. The Assistant / Associate Registrar provides institutional data and collection information internally and externally as needed and ensures business continuity in the Director of Animal Resources absence.



  • Essential Duties & Responsibilities
  • Follow established protocols and data standards for maintaining active and inactive animal records ensuring appropriate retention, preservation and accessibility
  • Enter and audit animal records in institution databases and ensure the accuracy and validity of data
  • Assist in logistics of and preparation of paperwork required for the acquisition and disposition of collection animals ensuring timely coordination with veterinary and curatorial staffs and other institutions
  • Acquires all local, federal, and state wildlife permits and licenses necessary for the acquisition and disposition of collection animals
  • Assists in ensuring legal compliance with local, state, federal and international laws, government regulations and industry specific standards
  • Assist in training staff in animal record keeping, records management and data standards, and confirm daily reporting policies and procedures are followed
  • Assist with annual permitting and licensing renewals and reporting, including new applications
  • Compile, generate and distribute as directed accurate institution data and collection information
  • Monitor animal loan agreements and produce loan update questionnaires on an annual basis
  • Participates in appropriate professional associations (e.g. Zoological Registrars Association) to ensure the level of professionalism in standards for animal records and information management is continually elevated
  • Attend meetings as representative of Animals Collections department
  • Perform selected duties of Director of Animal Resources in their absence
  • Any other such projects and duties as assigned


Experience and Skills:



  • Candidates MUST submit a cover letter AND updated resume.
  • College degree in biology, records management or other related field or equivalent experience
  • General knowledge of taxonomy, natural history, animal husbandry
  • Knowledge of basic collections records management standards and practices
  • 1-2 years related experience in professional animal records management desired; performed in a zoo or aquarium setting preferred.
  • Basic understanding of wildlife laws and regulations specific to exhibition, breeding and domestic and international transport
  • Demonstrated advanced abilities with computer hardware and software, specifically with animal record- keeping software (e.g., TRACKS, ZIMS, or similar relational database programs), and standard Windows programs (Microsoft suite, Adobe Acrobat)
  • Proficiency in the use of computer operating systems and common software applications, email management, Internet use
  • Experience assisting with software systems conversion desired
  • Completion of the AZA Institutional Animal Record Keeping Course (IRK), Zoological Registrars Association (ZRA) Training Certificate Program, and/or professional certifications in records management within 18 months of hire.

Special skills and abilities:

  • Zoo Atlanta is open to the public 363 days out of the year, therefore, all positions at Zoo Atlanta may require employees to work some weekends, holidays and evenings
  • Excellent communication skills required (i.e., writing, verbal and social)
  • Ability to work alone and in team-oriented environment
  • Strict attention to detail and accuracy and excellent organizational skills are required
  • Must be highly motivated and demonstrate a willingness to adapt positively to institutional change and to manage and meet multiple concurrent and sometimes conflicting deadlines
  • Proven effective communicator, particularly as it relates to interdepartmental and interagency communications


MISC: This job description is not intended to be all-inclusive. Therefore, the employee may be required to perform other reasonably related duties as assigned by the immediate supervisor or other management. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.


Zoo Atlanta is an EOE and provides a Smoke-free and Drug-free Work Environment

If you are hired, we will require you to prove that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated.

If you are interested in applying for this position, submit a resume and cover letter