Advancement Coordinator

    • Job Tracking ID: 512699-852714
    • Job Location: Atlanta, GA
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: April 20, 2023
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

Job Title: Advancement Coordinator

Department: Advancement

Reports to: VP/CAO

FLSA Status: Non-Exempt

Job Status: Full-time

Who we are: Located just minutes from downtown, Zoo Atlanta is the oldest and one of the most respected cultural destinations in the Southeast’s largest and most vibrant city. Culture, dining, nightlife, and famously eclectic neighborhoods, not to mention a temperate climate year-round, attract a growing number of newcomers to the one-and-only Atlanta.

As an organization, Zoo Atlanta’s points of pride include being one of only three zoos in the U.S. to house giant pandas; home of one of North America’s largest populations of great apes; and a longtime reputation for excellence in the care and study of reptiles and amphibians. Our mission sets us apart, and every day at Zoo Atlanta is an opportunity for discovery, a chance to contribute to conservation, and a way to make a difference in the lives of the people of our community.

What we offer: As a workplace, Zoo Atlanta is very proud of a commitment to diversity and inclusion and a competitive compensation and benefits package. Benefits include but are not limited to outstanding medical coverage and 403b retirement program match; vacation time buy and sell; professional development training; paid time off for community volunteering; and more.

Perks for this full-time position include:

  • Medical, Dental, Vision, Life, and other supplemental insurance
  • Retirement Savings Plan (403b) with employer match after 12 months of service
  • Paid time off includes vacation, sick and personal days plus holidays
  • Tuition assistance program
  • Employee Assistance Program
  • Employee short term and long-term disability insurance paid for by Zoo Atlanta
  • Opportunities for professional development paid for by Zoo Atlanta
  • Local discounts and free admission to partnering attractions
  • Complimentary family Zoo membership
  • Discounted pricing on individual and family education programs, such as Safari CampTwilight TrekNightCrawlerSurvival Safari, and much more!
  • Join the standby list for free behind-the-scenes encounters with elephants, lemurs, giant pandas, aldabra tortoises!

Who you are: The Advancement Coordinator will report to the VP/Chief Advancement Officer. Under the supervision of the Prospect Research & Donor Database Manager, the Advancement Coordinator is responsible for data input, gift acknowledgments, reporting of select departmental metrics, financial records and select data requests. The position will also be responsible for ensuring effective organization and management of Board of Directors, Leadership Council and related committee meetings and activities, as well as other meetings for the VP/CAO. In addition, the position provides key support to a variety of other departmental functions.

How to apply: Please apply directly on the Zoo Atlanta Careers website at


  • Entering gift records and other relevant data into Raiser’s Edge database system and preparing gift acknowledgements with accuracy and in a timely manner.

  • Working with Finance to ensure financial data is accurate in Raiser’s Edge database for accounting reconciliation.

  • Scheduling Board of Directors, Leadership Council and related committee meetings, including confirming agendas, arranging catering, taking minutes, and communicating on behalf of the President & CEO and VP/CAO with these groups.

  • Coordinating the organization of meetings and committee activities for the VP/CAO and assuring that appropriate materials are gathered and prepared.

  • Assisting VP/CAO with correspondence and calendar management.

  • Providing background/call plan documents for meetings and developing meeting follow-up letters.

  • Maintaining Board, Leadership Council and related committee and volunteer lists, rosters and meeting schedules.

  • Assist with communications and data tracking for Beastly Feast black-tie gala.

  • Assisting with gathering information for sponsorship and grant proposals or reports.

  • Assisting with organization and support of departmental functions and special events.

  • In collaboration with the Prospect Research & Donor Database Manager, managing gathering and compilation of data and overseeing weekly and monthly production of certain metrics and reports.

  • Assisting with stewardship activities, donor events and other special advancement events as well as arranging VIP tours and behind the scenes events for donors and prospects.

  • Organizing and maintaining physical and digital document filing systems and office supplies.

  • Any other miscellaneous projects/assignments assigned by the VP/CAO.

Experience and Skills:



  • Significant knowledge of and experience with office management needs, issues, responsibilities and activities.

  • Excellent computer skills with emphasis on database/donor management software, spreadsheets, mail merge and PowerPoint.

  • Knowledge of Raiser’s Edge a plus.

  • Must understand and be willing to support Zoo Atlanta’s Vision, Mission and Values.

  • Should have and/or be willing to develop a strong appreciation of zoos, wildlife and conservation issues.

Special skills and abilities

  • Excellent interpersonal and diverse project management skills.

  • Substantial attention to detail.

  • Excellent note taking ability.

  • The candidate must also possess strong ethical and discretionary qualities.

  • Ability to multitask and work under pressure.

  • Zoo Atlanta is open to the public 363 days out of the year, therefore, all positions at Zoo Atlanta may require employees to work some weekends, holidays and evenings.


  • College degree required


  • n/a

Driving Requirements

  • Must have valid Georgia driver’s license.


  • n/a


  • Administrative. Office environment utilizing a computer, works closely with others and also works independently.


  • This job description is not intended to be all-inclusive. Therefore, the employee may be required to perform other reasonably related duties as assigned by the immediate supervisor or other management. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.

Zoo Atlanta is an EOE and provides a Smoke-free and Drug-free Work Environment